Terms of Reference

Terms of Reference (ToR) for recruitment of Human Resource Expert

1.0         Background

PaCT (Partners in Community Transformation) is a not-for-profit organization committed to improving the socio-economic well-being of underserved rural communities by facilitating access to WASH services, education, and livelihood opportunities. Currently, PaCT operates in five districts: Mityana, Kasanda, Gomba, Mubende, and Kakumiro, with a team comprising over 20 full-time staff, several full-time volunteers, and two external technical support staff.

Despite the impact of PaCT’s programs, the organization faces challenges that hinder its operational efficiency. These include gaps in key managerial roles, a lack of well-defined staff benefits, and a need for a comprehensive review of salary and organizational structures. In recognition of these challenges, the Board of Directors seeks to engage an experienced Human Resource expert for a six-month period to support the in-house team in strengthening HR functions.

2.0         Objective of the Assignment

The primary objective of the consultancy is;

2.1         To enhance the effectiveness of PaCT’s Human Resource function by:

1. Assessing and supporting management to address HR and administrative gaps that impact operational efficiency.
   1. Developing and implementing a structured HR framework, including policies and procedures.
   1. Developing and implementing a structured administrative procedure that guide the day-to-day administration operations
   1. Reviewing and improving staff benefits and salary structures to enhance motivation and retention.
   1. Strengthening organizational structures and managerial roles to improve leadership and accountability.

3.0         Scope of Work

The HR expert will be expected to:

a)     Conduct an HR and Administrative Audit:

• Assess existing HR policies, structures, and processes.
  • Assess existing administrative procedure, structures, and processes and support improvement of the identified gaps

b)     Review Organizational Structure & Managerial Roles:

• Assess the effectiveness of the current organizational structure.
  • Propose structural adjustments to enhance efficiency.
  • Develop job profiles for the new improved organisational structure

• Support in filling critical managerial gaps.

c)      Salary and Benefits Review:

• Conduct a comparative salary review for similar organizations.
  • Develop a competitive and sustainable salary structure.
  • Establish a comprehensive staff benefits framework and guidelines.

d)     Capacity Building & HR Support:

• Provide HR training for management and staff.
  • Offer technical HR support, mentorship and coaching to the in-house HR personnel.
  • Strengthen HR compliance with labor laws and industry standards.

e)     Develop an Implementation Roadmap:

• Provide a detailed action plan for implementing HR reforms.
  • Offer recommendations for long-term HR sustainability.

4.0         Expected Deliverables

The HR expert will be required to deliver:

1. HR Audit Report highlighting key gaps and recommendations.
2. Updated HR policies and procedures tailored to PaCT’s needs.
3. Reviewed and revised organizational structure with clear managerial roles and job profile
4. Salary and benefits structure aligned with industry standards in consideration of PaCT’s standards
5. Training sessions on HR best practices for staff and management.
6. Final HR Implementation Report, detailing improvements and recommendations.
7. Administrative manual and procedures handbook
8. A mentorship report for an internal staff to take on the roles and responsibilities of the HR at PaCT.
9. A sumarised HR Hand book for staff

5.0         Duration and Timeline

The assignment will last for a maximum of six (6) months, beginning from April 1st 2025, with periodic progress reviews.

6.0         Required Qualifications & Experience

The ideal candidate should have:

1. A Master’s degree in Human Resource Management, Organizational Development, or a related field.
2. At least 7 years of experience in HR leadership or consultancy.
3. Experience working with non-profits, NGOs, or community-based organizations.
4. Strong expertise in HR policy development, organizational restructuring, and salary benchmarking.
5. Excellent training and capacity-building skills.
6. Familiarity with Ugandan labor laws and HR compliance requirements.

Application Process

Interested candidates should submit:

1. A detailed CV highlighting relevant experience with at least 3 professional referees

• A technical proposal outlining their approach to the assignment
• Proposed work plan and timeline
• Required resources and logistics
• A financial proposal detailing all expected remuneration including travel costs

The subject line of the email should clearly state: “Application for HR Expert PaCT-010325” Applications should be addressed to:

The Executive Director

Partners for Community Transformation (PaCT) Email: recruitment@pactug.org

The deadline for submission is 23:59hrs on Monday 17th March 2025.